The process home page

Figure
6‑4: Process Home Page

Batch

All payments that are entered with a status of “B”
are batched for future processing. At any time, these batched payments may be
reviewed, approved, posted, deleted and/or released (when pended) by anyone
with the proper access level.

Use the Batched Payments menu and click the Process button
to view all the payments.

Use the Previous and Next
buttons to page through the list. The columns contain the following
information.

Column

Contents

Type

The
type of payment where C = check and V = voucher

Status

“A”
if the Approve feature is used, otherwise empty.

Entry

The
code for the user who entered the payment or AUTO if the system batched the
reoccurring payment.

Amount

The
amount of the payment

Payee

The
name of the payee

From/Thru

The
dates in the billing period

Due

The
date the payment is to be issued

Desc

The
pay code

Transaction

The
claim number followed by an asterisk and the number of
the payment issued for the claim

Voucher

The  number
assigned  when  the
item  has  been
exported  with  the Accounting Interface module

Entry
Date

The
date the payment was batched

Mode Filters

The Edit Batch utility has a wide variety of features as
evidenced by the number of buttons and check/edit boxes that appear on the
form. Each of the features, including those available from the menu, will be
covered in the following sections.

There are two buttons that may be used to process
batched (the default) or pended payments which were entered for more than the
operator’s check writing limit.

The following filters are available to select a
specific group of batched payments.

Figure
6‑5: Batch Mode
Filters

(Not) Approved

The ATS System has a Pre-Approve feature that may be
used to require the approval of payments before they can be printed.

If the Pre-Approve flag has been set in Module
Parameters, these filters will be enabled so that all payments that are not
approved will be listed when the Process button is clicked. Remove the check in
the Not box to get a list of approved payments. (Approved payments will have an
"A" in the Status column.)

(Not) Exported

By default, all the payments that have not been
exported using the Accounting Interface will be listed. Remove the check in the
Not box to get a list of exported payments that have a number in the Voucher column.

Criteria

When the Region feature has been implemented, this filter may
be used to display a list of payments for claims in a specific region. An
operator may only view payments for a particular region if one is specified in
the operator's record and the Region View is turned on.

Also available is the due-date filter.

Advanced Filter

By default, the payments for all the claims that meet
the other criteria (filters) will be listed. When this is a long list, it may
be difficult to find a payment for a specific claim. In that case, click the
Claims ellipsis
button to display the Select Claim screen. Pick a claim and only those payments
will appear on the list.

Figure
6‑6: Advanced Filter

Operations

Figure
6‑7: Operation Buttons

A variety of buttons are available so you can perform
the following functions.

Approve/Un-Approve

If the Pre-Approve flag has been set to "Y"
with Module Parameters, these buttons will be enabled so batched payments can
be approved by an operator with the authority to print checks. Otherwise, this
button will be disabled (grayed out) since this step is not required. When this
feature is used, approved payments will have an "A" in the Status
column.

Delete

Any payment may be deleted from batch by an operator with
Delete permission. Simply highlight the desired item and click the Delete
button. The program will ask if you want to perform the operation. To continue,
click Yes. The program will remove all references to the
batched payment from the system and adjust the reserves/paid amounts for the claim.

Post

When a check has been made out by hand or printed with
a foreign system, an operator with Print Payments permission should use the Post button to post the payment to the check history table. The date and form
number may be changed if necessary.

The next voucher number is found in the client’s
record, whereas check numbers are stored in the information for the bank
account.

Release

Use Pend mode to view any payments that were entered
for an amount over the operator’s check writing limit. Select one of the
payments. If your check writing limit is higher than the amount of the payment, the Release button
will be available to place it in Batch mode.

View
Button(s) on the grid

Figure
6‑8: Grid View Buttons

Use the View button to view all of the
information on a specific payment. With proper authority
information within the batched payment can be modified.

Report

The Report button may be used to
produce a wide variety of reports with the currently listed payments.

Export

The Export button will export the
grid to a Microsoft Excel type format.

Rebatch

This feature is used to search printed items that may need
to be reprinted due to a print job error or a mistake on a check or checks.

Figure
6‑9: Rebatch Payments Screen

Once
you enter the search criteria and have records in the grid you will then be
presented with the View option button as in edit batch as
well as a button to Rebatch the selected items. Use the check box to the
left of the item you wish to rebatch or use the checkbox in the header section
to select all of the records in the grid.

Figure
6‑10: Payments Grid

Export

This button will export the grid to a Microsoft Excel
type of format.